How to Do a Hierarchy Chart in Google Docs
Creating a hierarchy chart in Google Docs can be a straightforward process if you know the right steps. Whether you're looking to create an organizational chart for your business, illustrate a family tree, or structure roles for a project, Google Docs provides simple tools to get the job done. In this guide, we’ll walk you through how to create a professional-looking hierarchy chart directly in Google Docs.
Step-by-Step Guide to Creating a Hierarchy Chart in Google Docs
Step 1: Open Google Docs
Begin by opening a new Google Docs document. If you don't already have one, sign into your Google account and navigate to Google Docs by visiting docs.google.com.
Step 2: Insert a Drawing
To create a hierarchy chart, you’ll need to use Google Docs’ drawing feature. Go to the menu bar and click on "Insert". From the dropdown menu, select "Drawing", and then click on "+ New". This will open up a drawing canvas where you can create your chart.
Step 3: Add Shapes for Each Hierarchy Level
In the drawing window, you’ll want to add shapes that represent each level of the hierarchy. Click on the "Shape" icon (a circle and a square), and choose "Shapes" from the menu. Common shapes for hierarchy charts include rectangles and circles. Click on your preferred shape, and then click and drag on the drawing canvas to create it.
Step 4: Label the Shapes
After adding the shapes, label them with the appropriate names for each position in your hierarchy. Double-click inside each shape to add text. For example, in a company hierarchy, you might label the top box "CEO" and the lower boxes with the titles of other team members like "Manager" or "Team Lead".
Step 5: Connect the Shapes with Lines
To show the relationships between the different levels, you’ll need to connect the shapes. Use the "Line" tool by clicking on the line icon in the toolbar, then choose "Arrow" or "Elbow Connector" for a cleaner look. Click and drag the lines from one shape to another to demonstrate the hierarchy.
Step 6: Adjust Layout and Design
Once all shapes are connected, you may need to adjust the layout to ensure everything is organized and easy to read. Click and drag shapes and lines to reposition them as necessary. You can also change the color, font, or size by selecting the shapes and using the formatting options available in the toolbar.
Step 7: Save and Insert the Drawing
When you’re happy with the chart, click "Save and Close". The hierarchy chart will now appear in your Google Docs document. If you need to make changes, simply click on the chart and select "Edit".
Step 8: Resize and Position the Chart
You can resize the chart by clicking and dragging the corners. Position the chart anywhere in the document that fits your needs, ensuring it complements the rest of your content.
Frequently Asked Questions (FAQ)
1. Can I edit my hierarchy chart after adding it to Google Docs?
Yes, you can edit the chart at any time. Simply click on the chart in your document and select "Edit". This will reopen the drawing canvas, allowing you to make adjustments.
2. Are there hierarchy chart templates available in Google Docs?
Google Docs doesn’t have built-in hierarchy chart templates, but you can easily create one using the steps above. Alternatively, Google Slides offers more pre-designed templates for hierarchy charts if you prefer to work with slides.
3. Can I export the hierarchy chart to another program?
Yes, you can copy the hierarchy chart and paste it into other Google apps like Google Slides or Google Sheets. However, exporting it to non-Google programs might require screenshotting the chart or using third-party tools.
4. How do I share my hierarchy chart with others?
You can share your Google Docs document, including the hierarchy chart, by clicking the "Share" button at the top right of the screen. Enter the email addresses of those you want to share it with, and assign the proper viewing or editing permissions.