Comment Shortcut in Google Docs: How to Streamline Your Workflow

Google Docs is a powerful tool that has become a staple for many professionals and students. One of its most useful features is the ability to add comments. Comments make collaboration easier, enabling team members to share feedback or ask questions without directly editing the document. However, continually navigating to the comment option can be time-consuming. In this blog post, we’ll guide you through using the comment shortcut in Google Docs to streamline your workflow, save time, and enhance collaboration.

How to Use the Comment Shortcut in Google Docs

Step 1: Open Your Google Docs Document

First, open your Google Docs document where you want to add comments. Make sure you are logged into your Google account. This will allow you to access your documents stored in Google Drive.

Step 2: Highlight the Text

Once you have the document open, highlight the text or section to which you want to add a comment. Simply click and drag your cursor over the desired text. This will select the portion of the document that your comment will reference.

Step 3: Use the Comment Shortcut

With the text highlighted, you can use the comment shortcut to add a comment instantly. Press the following keys simultaneously:

1. For Windows: Ctrl + Alt + M
2. For Mac: Command + Option + M

Using this shortcut will open the comment box, where you can type your feedback, question, or note.

Step 4:

Once the comment box appears, type in your comment. Make sure your comment is clear and concise to ensure that the document’s collaborators understand your input. After typing, click the "Comment" button to post it. Your comment will now appear in the right margin of the document, linked to the highlighted text.

Step 5: Collaborate and Respond

Your collaborators can now see your comment and respond directly. To reply to a comment, click on it and type your response in the provided text box. This feature allows for seamless back-and-forth discussions, making it easier to address feedback and make decisions collaboratively.

Step 6: Resolve Comments

Once an issue has been addressed or a question answered, you can resolve the comment. Click on the checkmark in the comment box to resolve it. The comment will be archived and removed from the document view, keeping your workspace tidy and organized.

FAQs

Q: Can I use the comment shortcut on mobile devices?

A: No, the comment shortcut is only available on desktop versions of Google Docs. On mobile devices, you need to manually tap and hold to select text, then choose "Comment" from the menu.

Q: Can I tag someone in a comment?

A: Yes, you can tag someone by typing @ followed by their email address. Google Docs will notify the tagged person via email, drawing their attention to the comment.

Q: Can I delete a comment after posting it?

A: Yes, to delete a comment, click on the comment, then click the three dots in the top-right corner of the comment box. Select "Delete" from the drop-down menu.

Q: How can I see all comments in a document?

A: To see all comments, click on the comment icon in the top right corner of the screen or navigate to "Tools" and select "Review Suggested Edits."

Q: Can I disable comments for my document?

A: Yes, you can disable comments by setting the sharing settings to "View only" instead of "Comment" or "Edit."